Many law firms are hesitant to shift to a new case management system due to the fear of data security or delayed operation in some cases. While it is easy to get consumed in the fear of the unknown, postponing migration to an efficient practice management system can affect your firm’s efficiency, security, and overall performance. Embracing advanced legal tech can make a huge difference in the way you operate your firm and serve your clients.
Although legal data migration is a complex process rather than a simple copy-paste task, the process can be hassle-free with the right data migration partner. You can simplify the complex data migration and other tasks involved in swapping out your legal practice management system by working with an experienced compliance vendor like Lawsyst. Read on to learn how working with Lawsyst can help you seamlessly migrate your clients' and firms’ data to a new civil litigation case management software to ensure a painless switch.
While most law firms in the UK acknowledge the benefits of using case management software, however, concerns like the potential downtime while transitioning to a new system and data security restrain them from investing in more advanced practice management solutions. Data migration is not an easy job, but it doesn’t mean you need to delay the shift to a more efficient and affordable legal practice management solution. The practical step would rather be working with an experienced software vendor who can make the complex data migration process simple for you.
Working with an experienced software vendor is as important as choosing the right case management software for your law firm. Therefore, you have to select your new SaaS provider very carefully to make your transition to a new software system a seamless experience. You see, shifting your client and firm data to a new system without disturbing your business operation is easier said than done. Apart from data migration, many other factors come into play while swapping out your legal practice management system; from platform compatibility with your business requirements to employee training on how to use the new system, and the initiation of a long-term partnership with a new SaaS provider as well.
Ripping out your current case management system and replacing it with a completely new solution is surely an overwhelming process. However, partnering with the right compliance vendor can make a huge difference in your transition by simplifying the journey to deployment and launch. In this article, we will discuss how Lawsyst approaches data migration and overall software deployment to ensure a painless switch.
When investing in a new case management system, considering the journey to deployment and launch is as important as focusing on the functionality and usability of the system. Finding the right civil litigation case management solution will help your firm in many respects, but if not deployed in coherence with your business needs, it will fall short of helping you achieve your goals. For that reason, Lawsyst has laid out a clear and concise implementation plan including software design, installation, testing, deployment, and performance monitoring so you feel comfortable working with Lawsyst.
Each law firm is different having different goals and needs, therefore, helping you choose the right software system is an essential part of our journey. Lawsyst is dedicated to ensuring that your new case management system does exactly what you need it to do for your organisation. Once you have selected the right practice management solution our expert team will be at your service to help you map out and build your process. We ensure that Lawsyst’s litigation management solution complies with your unique business requirements and reflects your firm’s unique setup.
After tailoring the case management system according to your organisation’s requirements, we initiate data migration following a detailed plan and a well-defined timeline. Our bespoke data migration methodology enables an uninterrupted flow of data from your existing practice management system to Lawsyst’s case management solution without any data loss. We thoroughly plan the extraction, verification, and transformation of your client and company data during the migration to make the transition as smooth as possible.
Effective data migration requires thorough planning and collaboration with your data migration partner. Data migration plans may look different depending on the system you are migrating to, however, some practices are standardised. For instance, having your IT team and resources ready for the change is essential to migrate to a new civil litigation software without any hiccups. Moreover, you need to collaborate and effectively communicate with your vendor to ensure a painless switch. We at Lawsyst work closely with our clients to understand their concerns and make the transition journey simple for them.
As mentioned earlier, assessing your staff competency and preparing them for the change is a necessary step to ensure data migration with minimal downtime. In addition, you need to select a data migration leader in your organisation who can be the point of contact for your entire team when communicating with your SaaS provider. You can take up the responsibility of collaborating with your law practice management vendor on your shoulder or choose someone else in your firm who have the knowledge, skills, and resources to assist with the migration process. This is important to convey your concerns to your data migration partner on time and initiate a long-term partnership with a new compliance vendor.
Understanding how data migration works and what a successful data migration looks like is paramount for a seamless transition. After selecting the data migration leader in your office, you will have to identify the data you need to migrate and where it is located. It may seem very simple but if important data is not identified initially, you may find it difficult during the transition phase. Therefore, it is advisable to have a general understanding of your data like in which format it is and its sensitivity. A quick evaluation of your data will help you pinpoint any bottlenecks or risks earlier on so you can take the necessary steps to avoid any hiccups during the transition.
Different civil litigation case management platforms have different approaches and requirements for data migration. This is why you need to know which format the new systems you are shifting to will accept. For instance, your new system may require your data to be in Excel files or demand a sequel database backup. Depending on what your new system requires you need to transform your data accordingly. Lawsyst’s civil litigation software supports most of the commonly used file formats, i.e. word, excel, outlook, jpeg, and pdf so you can avoid data transformation with our practice management solution. In addition, our data migration specialists can help you with every stage of the data migration phase including data cleaning and transformation.
While executing the data migration plan in your law firm, it is crucial to ensure the protection of the migrating data to avoid data loss. Remember to create a full backup for all the client and case data you have before performing the actual migration. Lawsyst’s data migration team can assist you in protecting your information during the transition phase and after as well. Our data importing tools allow us to take your data from other case management systems to Lawsyst without affecting the integrity and confidentiality of your data.
The team of migration experts at Lawsyst will guide you through each step of your journey with us. We have migrated data from thousands of law firms in the UK across different practice management systems to our integrated and secure civil litigation case management software. We have the required resources, skills, and experience to seamlessly migrate your data into our practice management solution with minimal downtime and no loss of data. With Lawsyst, you will be assured that your data is secure during and after the transition as well.
Once your data is successfully migrated to your new case management system and the software has gone live you can quickly hit the ground running with Lawsyst’s onboarding package. Our client onboarding package includes comprehensive training to guide you through the initial days with Lawsyst’s practice management solution and make it as seamless as possible. Our dedicated support team is available 24/7 to address your concerns and offer you technical support whenever you require it.
As a law case management solution provider, we strive to offer best-in-class practice management software so that you can have an efficient system to manage your law firm. Your success gives us confidence that is why we go above and beyond to help you improve your firm’s efficiency, performance, and overall productivity.